In order to provide the highest quality of service
to its customers, Purchasing needs to be innovative
in its approach to problem solving. We need to
be proactive when anticipating and meeting the
needs of the people and departments we serve. We
need to look for alternate ways to accomplish our
mission--given the restraints on resources, both
human and material, which continue to prevail.
Each individual needs to take ownership of his/her
particular job, and always be thinking of ways
to better do it.
In dealing with regulatory bodies, we need to
seek decisions that are in the best interest of
the university, state and our customer, and challenge
those which are not. We need, always, to look for
better ways to do things.
We must be true to our mission of providing high
quality products and services at the lowest cost
available and at the time needed. By doing this,
we are saving money which may be used for other
needs.
The Department of Purchasing Services' mission
is to provide direct support to the educational
mission of the University by assisting departments
in obtaining products and services of a high
quality, at the lowest cost, and in the time
needed. Purchasing administers relative contracts
and leases; manages assets from acquisition through
disposal and achieves this mission by processing
orders, generating agreements and leases along
with tracking equipment in an efficient manner
and within the constraints of state purchasing
requirements, UNCW policies, and the highest
ethical standards. Meeting the needs of the University
community is the focus of Purchasing Services'
efforts.
To fulfill this mission, the following services
are provided by Purchasing Services:
PROFESSIONAL BUYERS
Act as legal agents to obligate the University
Assistance in comparative evaluation of products
Assistance in preparation of specifications
Assistance in location of sources
Solicitation and evaluation of bids
Negotiation with vendors
Information on university, state and federal purchasing
regulations
CONTRACTUAL SERVICES
Reviewing and signing contractual agreements
Maintaining copies of all contracts
CATALOG LIBRARY AND PRODUCT INFORMATION FILES
Comprehensive collection of descriptive
literature, catalogs and current prices on a wide
range of material and equipment.
MANUFACTURER'S DIRECTORIES
Up-to-date copies of Thomas Register,
Industrial Directory, Wilmington City Directory,
Sweets Catalog File, and various annual buyer's
guides.
MAINTENANCE CONTRACT AND WARRANTY FILES
SURPLUS PROPERTY
Disposing of various items of surplus equipment
and supplies
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