Departments

Academic Committees File
Item 1
Records concerning departmental academic committees. File may include minutes of meetings, reports, notifications, correspondence, and other pertinent records.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Academic Records File
Item 2
Individual student academic records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer data concerning grades to the Registrar's Office at end of each grading period to be incorporated into official academic file.
b. Transfer remaining records to the Registrar's Office 1 year after termination of enrollment to be incorporated into official academic file.

Accident Reports File
Item 3
Reports of accidents involving Departmental personnel. (Comply with applicable provisions of G.S. 20166.1(i), 97-92(b), and 132-1.1 regarding confidentiality of records.)
Disposition instructions:
a. Transfer records involving medical claims or litigation to Business Affairs to be incorporated into Workers' Compensation Program Medical File or Workers' Compensation Program Case File as appropriate.
b. Transfer duplicate copy of records concerning university personnel to Personnel Office when received.
c. Destroy in office remaining records after 2 years, if no litigation, claim, audit, or other official action involving the records has been initiated. If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Accreditation File
Item 4
Records concerning departmental accreditation. File may include correspondence, reports, questionnaires, guides, and other related records.
Disposition instructions:
Transfer to the custody of the University Archives after 10 years for appraisal and final disposition.

Administrative File
Item 5
Records concerning the administration of office. File may include reports, memorandums, correspondence, directives, and other records.
Disposition instructions:
Transfer to the custody of the University Archives after 6 years for appraisal and final disposition.

Affirmative Action/Equal Opportunity File
Item 6
Records concerning departmental participation in affirmative action/equal opportunity programs. File may include correspondence, reports, guidelines and directives, and other related records. '
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Annual Reports File
Item 7
Reports concerning annual summary of activities.
Disposition instructions:
a. Transfer 1 copy to the custody of the University Archives at the conclusion of each academic year for permanent retention.
b. Retain 1 copy in office permanently.
c. Destroy in office remaining copies when reference value ends.

Applications For Employment File
Item 8
Applications for employment within department. File may include resumes, recommendations, correspondence, and other related records.
Disposition instructions:
a. Transfer applications that are unsolicited to the University Personnel Office when received.
b. Transfer records concerning individuals hired to appropriate personnel file when individual accepts position.
c. Transfer records concerning individuals not hired to the University Personnel Office when position is filled.

Applications For Graduation File
Item 9
Completed student applications to graduate.
Disposition instructions:
Destroy in office after 1 semester.

Budgets File
Item 10
Reference copies of budgetary records. File may include budget reports, requests for budget changes, budget authorizations, and other related records.
Disposition instructions:
a . Destroy in office end-of-year (June 30th) reports when reference value ends.
b. Destroy in office remaining records after 5 years.

Calendars Of Events File
Item 11
Reference copies of university calendars of events.
Disposition instructions:
Destroy in office when superseded or obsolete.

Career Planning/Placement Records File
Item 12
Records maintained to assist students in locating employment after graduation. File may include resumes, job interview forms, student profile data sheets, and other related records.
Disposition instructions:
Destroy in office when administrative value ends.

Class Schedules File
Item 13
Reference copies of departmental class schedules.
Disposition instructions:
Destroy in office after 5 years.

Committees And Councils File
Item 14
Records concerning various committees and councils with which department deals. File may include minutes of meetings, reports, notifications, correspondence, and other pertinent records.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Completed Examinations File
Item 15
Completed student examinations. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Destroy in office after 1 year.

Completed Tests File
Item 16
Completed student tests. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Destroy In office after 1 semester.

Comprehensive Examination Results File
Item 17
Listings of student comprehensive examination scores. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Destroy in office after 6 years.

Comprehensive Examinations File
Item 18
Completed student comprehensive examinations for degrees. (Comply with applicable provisions of 20 USCA 1232 regarding confidentiality of records.)
Disposition instructions:
Destroy in office after 4 years.

Conferences And Workshops Attended File
Item 19
Records concerning conferences and workshops attended by office personnel. File may include correspondence, agendas, programs, handouts, and other related records.
Disposition instructions:
Destroy in office when reference value ends.

Conferences And Workshops Conducted File
Item 20
Records concerning conferences and workshops conducted by staff or office personnel. File may include correspondence, agendas, programs, reports, training materials, handouts, reservations, critiques, questionnaires, and other related records.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Contracts, Agreements, And Leases File
Item 21
Contracts, agreements, and leases for services, facilities, and equipment used by department.
Disposition instructions:
Destroy in office 3 years after termination of agreement/contract if no litigation, claim, audit, or other official action involving the records has been initiated. If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Correspondence File
Item 22
Official office correspondence.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Course Listings File
Item 23
Listings of courses currently offered by department.
Disposition instructions:
Destroy in office after 4 years.

Course Syllabi/Outlines File
Item 24
Syllabus or outline of each course offered by department.
Disposition instructions:
Destroy in office when superseded or obsolete.

Course Title Directory File
Item 25
Directories of courses currently offered by department.
Disposition instructions:
Destroy in office when superseded or obsolete.

Credits By Examination File
Item 26
Records concerning academic credits awarded to students by special examination. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Transfer to the Registrar's Office at end of each grading period to be incorporated into official academic file.

Degree Listings File
Item 27
Listings of departmental students who tentatively are scheduled to receive degrees at end of semester. File includes information used to order diplomas.
Disposition instructions:
Destroy in office when reference value ends.

Department Head's File
Item 28
Records maintained by the Department Head concerning departmental programs and activities. File may include correspondence, memorandums, reports, directives, and other related records.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Departmental History File
Item 29
Records concerning the history of the department. File may include publications, newsletters, reports, correspondence, photographs, and other related records.
Disposition instructions:
Transfer to the custody of the University Archives when reference value ends for appraisal and final disposition.

Departmental Programs File
Item 30
Records concerning departmental academic programs. File may include program proposals and descriptions, accounting records, administrative documents, correspondence, and other pertinent records.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Departmental Reports File
Item 31
Reference copies of departmental reports.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Drop/Add Forms File
Item 32
Completed student drop/add forms.
Disposition instructions:
Destroy in office after 1 semester.

Energy Conservation File
Item 33
Records concerning energy conservation measures undertaken by department. File may include inspection reports, correspondence, and other related records.
Disposition instructions:
Destroy in office after 2 years.

Enrollment File
Item 34
Student enrollment books for each course in department.
Disposition instructions:
Destroy in office after 5 years.

Extra Hour Registration File
Item 35
Records concerning student registration for extra course hours. File may include notices of departmental permission for extra hour registration.
Disposition instructions:
Destroy in office after 4 years.

Faculty Award And Honors File
Item 36
Records concerning awards and honors to faculty members within the department. File may include recommendations,, approvals, and other related records.
Disposition instructions:
a. Transfer records concerning each individual award/honor to appropriate individual's personnel file when award/honor becomes official.
b. Destroy in office remaining records after 10 years.

Faculty Listings File
Item 37
Listings of departmental faculty.
Disposition instructions:
Destroy in office after 8 years.

Faculty Publications File
Item 38
Reference copies of articles and books written by departmental faculty members.
Disposition instructions:
Transfer to the custody of the University Archives when reference value ends for appraisal and final disposition.

Faculty Recruitment File
Item 39
Records concerning the recruitment of faculty members for department. File may include policies, forms, resumes, applications, correspondence, reports, interview notes, and other related records.
Disposition instructions:
a. Destroy in office policies and forms when superseded or obsolete.
b. Transfer applications and other records for individuals hired to appropriate personnel file when individual accepts position. Destroy in office applications and other records that are unsolicited and for individuals not hired 2 years after date of receipt, if no charge of discrimination has been filed. If charge has been filed, destroy in office 1 year after resolution of charge.
c. Destroy in office remaining records after 5 years and after resolution of all legal actions, whichever occurs later.

Financial Aid File
Item 40
Records regarding financial aid awarded to students and student assistants within department. File may include applications, approvals, accounting records, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer information concerning specific individuals to Business Affairs when each action is taken.
b. Destroy in office remaining records when released from all audits.

Fire And Safety File
Item 41
Inspections and reports concerning fire and safety inspections within department. File may include correspondence and other related records.
Disposition instructions:
Destroy in office after 3 years.

Grade Distribution File
Item 42
Listings of student grade distributions by course and by instructor. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Destroy in office after 8 years.

Grade Listings File
Item 43
Listings of students grades for each course taught by department. File may include final grade rolls or other related records concerning student grades. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer data concerning grades to Registrar's Office at end of each grading period to be incorporated into official academic file.
b. Transfer remaining records to Registrar's Office after termination of enrollment to be incorporated into official academic file.

Graduate Listings File
Item 44
Listings of student graduates within department.
Disposition instructions:
Destroy in office after 12 years.

Grants Proposals File
Item 45
Proposals for departmental grants.
Disposition instructions:
a. Transfer records concerning approved grants to Grants File when notified of approval.
b. Destroy in office rejected or withdrawn grant proposals 4 years after rejection or withdrawal.

Grants File
Item 46
Records concerning grants awarded to and/or administered by department. File may include administrative documents, reports, regulations and guidelines, correspondence, audits, and other related records.
Disposition instructions:
Destroy in office 4 years after termination of grant and when released from all audits, whichever occurs later.

Grievances File
Item 47
Records concerning disputed employee grievances. (File is considered part of employee's official personnel file and includes records that are considered confidential in accordance with G.S. 126-22/29 and 132-1.1.)
Disposition instructions:
Maintain and dispose of in accordance with G.S. 126-22/29.

Individual Placement Test Scores File
Item 48
Placement test score for each student taking test. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of individual test scores.)
Disposition instructions:
Transfer to appropriate academic records file after 1 year.

Instructor Class Rolls/Grade Sheets File
Item 49
Copies of class rolls and grade sheets for each course. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Destroy in office after 3 years.

Internships/Assistantships File
Item 50
Records concerning student internships and assistantships within department. File may include applications, approvals and disapprovals, records of credit earned, accounting information, class rolls, and other pertinent documents. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer information regarding individuals to Registrar's Office and fiscal Information to Business Affairs (if applicable) at end of each grading period.
b. Destroy in office remaining records after 1 year and when released from all audits, whichever occurs later.

Leave File
Item 51
Records concerning leave by office personnel. File may include leave requests, monthly leave reports, yearly leave recapitulations, and related correspondence.
Disposition instructions:
a. Destroy in office monthly leave reports after 2 years and after yearly leave recapitulation has been verified by individual and when released from all audits, whichever occurs later.
b. Transfer yearly leave recapitulations to appropriate personnel file after 1 year.
c. Destroy in office remaining records after 1 year.

Loan Recipients' College Enrollment Verifications File
Item 52
Records concerning the verification of each loan recipient's enrollment, proposed major, probation status (if applicable), number of credit hours, and other loan stipulations (if any). (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Destroy in office after 5 years.

Mailing Lists File
Item 53
Reference copies of departmental mailing lists.
Disposition instructions:
Destroy in office when superseded or obsolete.

Maintenance Services File
Item 54
Records concerning maintenance services conducted for department. File may include work orders, maintenance reports, correspondence, and other related records.
Disposition instructions:
Destroy in office after 2 years.

Master Course File
Item 55
Records concerning each course taught by department faculty. File may include course schedules.
Disposition instructions:
Destroy in office after 5 years.

New Course Proposals File
Item 56
Records concerning each proposed new course. File may include course descriptions, justifications, projected schedules, and other related records.
Disposition instructions:
Destroy in office when reference value ends.

News Media Clippings File
Item 57
Reference copies of news media and magazine clippings concerning department.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Overtime File
Item 58
Records of overtime by department personnel.
Disposition instructions:
Destroy in office after 4 years and when released from all audits, whichever occurs later.

Parking Assignments File
Item 59
Records concerning staff parking assignments.
Disposition instructions:
Destroy in office when superseded or obsolete.

Pass/Fail Forms File
Item 60
Completed student pass/fail forms.
Disposition instructions:
Destroy in office after 1 year.

Payroll Time Sheets File
Item 61
Employee payroll time sheets.
Disposition instructions:
Destroy in office after 4 years and when posted to applicable retirement plan and when released from all audits, whichever occurs later.

Personnel File
Item 62
Records concerning office personnel. File may include applications, resumes, job descriptions, personnel action forms, and other related records. (Comply with applicable provisions of G.S. 126-22, 126-23, and 126-24 regarding confidentiality of personnel records.)
Disposition instructions:
Transfer to the University Personnel Office to be Incorporated into official personnel file when employee terminates service.

Photographs File
Item 63
Photographic prints and negatives of department-related subjects.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Placement Tests File
Item 64
Completed tests administered to determine each student's aptitude. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of individual test scores.)
Disposition instructions:
Destroy in office after 1 year.

Placement Test Scores Listings File
Item 65
Listings of student placement test scores. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of individual test scores.)
Disposition instructions:
Destroy in office after 3 years.

Policies And Procedures File
Item 66
Reference copies of current policies and procedures.
Disposition instructions:
Transfer to the custody of the University Archives when superseded or obsolete for appraisal and final disposition.

Position Descriptions File
Item 67
Job description for each nonfaculty position within the department.
Disposition instructions:
Destroy in office when superseded or obsolete.

Professional Organizations And Associations File
Item 68
Records concerning professional organizations and associations with which department deals. File may include reports, correspondence, publications, newsletters, and other related records.
Disposition instructions:
a. Transfer correspondence and reports after 5 years to the custody of the University Archives for appraisal and final disposition.
b. Destroy in office remaining records after 5 years.

Prospective Graduates File
Item 69
Listings of prospective graduates at end of each semester.
Disposition instructions:
Destroy in office after 1 year.

Purchase Orders File
Item 70
Purchase orders for supplies and equipment.
Disposition instructions:
Destroy in office 1 year after released from all audits.

Raised Grades File
Item 71
Records concerning individual student grades which have been raised. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer data concerning each changed grade to appropriate academic records file when change becomes official.
b. Destroy in office remaining records after 2 years.

Receipts File
Item 72
Records (receipt books, etc. ) detailing amounts received by department from various sources.
Disposition instructions:
Destroy in office 1 year after released from all audits.

Reference File
Item 73
Reference information concerning subjects pertinent to or of interest to the department. File may include publications, reports, directives and guidelines, news articles, and other material.
Disposition instructions:
Destroy in office when superseded or obsolete.

Repeat Course File
Item 74
Records concerning students' attempts to repeat courses in order to raise grades. File may include requests/disapprovals and other data.
Disposition instructions:
Destroy in office after 2 years.

Research Projects File
Item 75
Records concerning various departmental research projects. File may include reports, correspondence, project descriptions, and other related records.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Scholarship Awards File
Item 76
Records concerning individual scholarship awards to students within department. File may include applications, recommendations, approvals, accounting records, correspondence, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer information concerning awarded scholarships to Registrar's Office, Business Affairs, and appropriate academic records file when award is approved.
b. Destroy in office remaining records when released from all audits.

Scholarship Reference File
Item 77
Reference copies of information concerning scholarship awards to students within department. File may include descriptions of scholarships, procedures, guidelines, regulations, eligibility criteria, and other related records.
Disposition instructions:
Destroy in office when reference value ends.

Search Committee File
Item 78
Records concerning activities of specially-formed search committees charged with recruiting new or replacement faculty members. File may include correspondence, resumes, applications, and other related records.
Disposition instructions:
Transfer applications and other records for individuals hired to appropriate personnel file when individual accepts position. Destroy in office applications for individuals not hired 2 years after date of receipt if no charge of discrimination has been filed. If charge has been filed, destroy in office 1 year after resolution of charge.

Self-Studies File
Item 79
Self-studies conducted by department.
Disposition instructions:
Transfer to the custody of the University Archives 5 years after completion of study for appraisal and final disposition.

Special Gifts File
Item 80
Records concerning special gifts to department. File may include correspondence, agreements and stipulations, descriptions of gifts, accession information, and other related records. (Comply with applicable provisions of legal agreement regarding confidentiality of records concerning each gift.)
Disposition instructions:
a. Transfer records concerning gifts from donors who by condition of gift wish to remain anonymous to the custody of the University Archives after 2 years for permanent retention with restricted access.
b. Transfer remaining records to the custody of the University Archives after 15 years for appraisal and final disposition.

Speeches File
Item 81
Reference copies of speeches delivered by faculty.
Disposition instructions:
Transfer to the custody of the University Archives after 5 years for appraisal and final disposition.

Staff Meetings File
Item 82
Records concerning departmental staff meetings.
Disposition instructions:
Transfer to the custody of the University Archives after 1 year for appraisal and final disposition.

Student Awards And Honors File
Item 83
Records concerning departmental awards and honors to students. File may include recommendations, approvals, reference information, and other related records.
Disposition instructions:
a. Transfer records concerning each individual award/honor to Registrar's Office when award/honor becomes official to be incorporated into official academic file.
b. Destroy in office reference information when superseded or obsolete.
c. Destroy in office remaining records after 5 years.

Student Loans File
Item 84
Records concerning university loans to students within department. File may include applications, recommendations, loan authorizations, financial statements, accounting information, correspondence, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer information concerning specific individuals to Business Affairs when loan is approved.
b. Destroy in office remaining records when released from all audits.

Student Locater File
Item 85
Information concerning each student in department. File may include each student's name, current address, and other pertinent data.
Disposition instructions:
Destroy in office when superseded or obsolete.

Student Rankings File
Item 86
Listings of student graduate rankings in department.
Disposition instructions:
Destroy in office after 6 years.

Student Records Changes File
Item 87
Records concerning changes in student academic records. File may include requests, notices of approval/disapproval by faculty, justifications, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer data concerning each changed grade to appropriate academic records file when change becomes official.
b. Transfer remaining records to the Registrar's Office at the end of the grading period to be incorporated into official academic file.

Student Reference File
Item 88
Reference copies of records concerning students' activities within department. File may include correspondence, evaluations, internship records, and other related records.
Disposition instructions:
a. Transfer appropriate records to Registrar's Office at the end of each semester to be incorporated into Student Records File.
b. Destroy in office remaining records 5 years after student graduates or terminates enrollment.

Student Teaching Certification File
Item 89
Records concerning student certifications for teaching. File may include correspondence, applications, transcripts, check sheets, grade sheets, drop-add forms, class schedules, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer information regarding individuals to Registrar's Office at end of each grading period to be incorporated into official academic file.
b. Destroy in office remaining records after 4 years.

Summer School File
Item 90
Reference information concerning courses taught by department during each summer school session. File may include schedules, listings of instructors, and administrative records.
Disposition instructions:
Destroy in office after 5 years.

Supplies And Equipment File
Item 91
Records concerning supplies and equipment. File may include accounting records, operating manuals, warranties, inventories, and other related records.
Disposition instructions:
a. Destroy in office inventory lists when superseded.
b. Dispose of warranties and operating manuals in accordance with instructions of Property Office upon final disposition of equipment.
c. Destroy in office accounting records after disposition of equipment and when released from all audits, whichever occurs later.
d. Destroy in office remaining records when superseded or obsolete.

Surplus Property File
Item 92
Records concerning surplus property and its disposition. File may include inventories, records of disposal, accounting information, and other related records.
Disposition instructions:
Destroy in office 1 year after disposition of property and when released from all audits, whichever occurs later.

Telephone Billings File
Item 93
Reference copies of monthly office telephone bills.
Disposition instructions:
Destroy in office 2 years after released from all audits.

Tenure File
Item 94
Records concerning the awarding of tenure to university faculty members. (Comply with applicable provisions of G.S. 126-22, 126-23 and 12-24 regarding confidentiality of personnel records.)
Disposition instructions:
a. Transfer records concerning award of tenure to appropriate individual's personnel file when tenure is granted.
b. Destroy in office remaining records after 2 years if no litigation, claim, audit, or other official action involving the records has been initiated. If official action has been initiated, destroy in office after completion of action and resolution of issues involved.

Textbook Orders File
Item 95
Records concerning orders of textbooks and other references ordered by department.
Disposition instructions:
Destroy in office after 2 years.

Textbook Requests File
Item 96
Requests for textbooks and other reference publications for department.
Disposition instructions:
Destroy in office after 2 years.

Time Cards File
Item 97
Time cards for department employees.
Disposition instructions:
Destroy in office after 4 years and when released from all audits, whichever occurs later.

Transfer Admissions File
Item 98
Records concerning transfer admissions to university by students entering department. File may include applications, notices of acceptance or rejection, transcripts, recommendations, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Transfer to Admissions Office when acceptance or rejection becomes official.

Transfer Equivalents File
Item 99
Records concerning grade transfer equivalents from other institutions. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
a. Transfer information concerning individuals to Registrar's Office when received.
b. Destroy in office remaining records when superseded or obsolete.

Travel Reimbursements File
Item 100
Records concerning reimbursements for travel and related expenses for staff. File may include requests for reimbursement, authorizations, and documentation of payments.
Disposition instructions:
Destroy in office 1 year after released from all audits.

Travel Requests File
Item 101
Requests for travel authorizations. File may include travel authorizations and related correspondence.
Disposition instructions:
Destroy in office 1 year after released from all audits.

University Code File
Item 102
Reference copies of the University Code.
Disposition instructions:
Destroy in office when superseded or obsolete.

Veterans' Benefits File
Item 103
Records concerning veterans' benefits awarded to students in department. File may include applications, approvals, dates of enrollment and attendance, entitlements and awards, amounts disbursed, and other related records. (Comply with applicable provisions of 20 USCA 1232g regarding confidentiality of records.)
Disposition instructions:
Follow federal retention and disposition instructions.

Work Orders File
Item 104
Reference copies of work orders submitted to Maintenance Office/Physical Plant.
Disposition instructions:
Destroy in office 1 year after completion of work.