Employment: Temporary Employment
If you are an applicant interested in temporary employment, click here.
Are you hiring temporary employees for a summer camp, program or workshop?
Click here for guidelines and pay methods for hiring temporary employees for summer camps, programs or workshops.
Human Resources has implemented an online process, HR-Online, for departments to key in assignments for temporary SPA and EPA employees. Departments can enter information on their temporary employee into the system, select the appropriate work title and pay rate from the list and input the expected duration of employment. Once the assignment has been entered, a form will be electronically routed via e-mail for approval. The information will be transmitted into Banner for pay purposes. You can access the SPA application, I-9 form, and both federal and state withholding forms below. Green timesheets will still need to be manually completed and sent to Payroll to generate a paycheck for actual hours worked. Individuals in your department responsible for coordinating temporary employees should attend HR-Online training to become familiar with the process.
Please keep the following in mind when hiring temporary employees:
- Temporary employees with regular, direct and unsupervised contact with students or minors must have a criminal background check completed prior to receiving an offer of employment. Please click here to view the Criminal Background Check policy.
- You will need to budget for 7.65% above the hourly rate to cover social security.
- Temporary employees are limited to an assignment length not to exceed
twelve months; however assignments may only be entered online in six-month
increments. If you anticipate your need will last beyond six months, Denise Matroni or Julie Ricker-Hagler for advice in establishing a time-limited position with applicable benefits.
- Temporary employees may be eligible for unemployment compensation when
their assignment ends. If a temporary employee leaves for reasons other
than a lack of funding or end of assignment, please document or obtain
a letter of resignation. When a temporary employee is awarded unemployment
insurance, the Employment Security Commission will bill the university
approximately two years from the time the individual filed their claim.
- Temporary employees are covered under worker’s compensation.
- If you decide to use an outside temporary agency, you must coordinate
it through Purchasing Services. Be aware that temporary agencies will
charge a fee in addition to the hourly rate and social security contribution.
You will not, however, be responsible for unemployment insurance or
worker’s compensation coverage.
SPA Temporary Work Descriptions and Corresponding Pay Rates
To view approved SPA temporary employee work descriptions and their associated pay rates, please click here. If you do not see a work description that fits your needs, please send an e-mail request for a pay rate review to Julie Ricker-Hagler including a description of the duties, requested pay rate, and any associated labor market considerations. Please note such pay rates may not be offered to an individual without prior approval from Human Resources.
HR-Online Training
For more information, please contact Patti Hale (halep@uncw.edu)
Checklist for hiring a temporary SPA Employee
Click here for the Checklist for hiring a temporary SPA employee (.pdf)
Checklist for hiring a temporary SPA Employee
Instructions for completing I-9 form, including examples of acceptable documents
UNCW Criminal Background Check Release Form
Ethnicity and Race Identification Form
SPA Temporary Application online at https://jobs.uncw.edu/
Temporary Applicant Pool
Human Resources maintains an applicant pool for temporary employment. If you would like to view applications from the temporary pool, please contact 962-3160.
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