University Planning and Quality Council

Minutes

December 8, 2005

Members Present: Provost Paul Hosier, Dr. Robert Tyndall, Dr. David Cordle, Dr. George Schell (for Mr. Lawrence Clark), Dr. Carol Chase-Thomas (for Dr. Cathy Barlow), Dr. Virginia Adams, Dr. James Dragna, Dr. Mark Galizio, Dr. Susan McCaffray, Dr. Robert Burrus, Mr. William Fleming, and Mr. Bob Russell.

Others Attending:  Mr. Max Allen, Ms. Lisa Castellino, Dr. Terry Curran, Ms. Nikki Howard, Ms. Gay Howe, Mr. Mark Lanier, Dr. Matt Mayhew, and Dr. Kenneth Spackman.

Provost Hosier called the meeting to order at 3:30 pm.

The minutes of the November 17 meeting were approved as distributed on the Web.

Student Affairs strategic planning.  Dr. Dragna gave an overview of strategic planning in Student Affairs, and Dr. Mayhew presented the details of the development and implementation of their updated plan. 

Dr. Dragna highlighted four characteristics of the Student Affairs strategic plan:
- it is consistent with the university's plan, having been developed in parallel with the campus-wide strategic plan over the past one and one-half years,
- it uses learning outcomes as a lens to assess programs (and even to guide construction of facilities),
- it uses an integral assessment tool to follow programs and services at strategic points,
- it uses a software application to track and document the extent to which goals have been achieved, and modifications that have arisen from the assessment results.
Dr. Mayhew used PowerPoint slides and several handouts to demonstrate how the assessment process works, from revisiting the purpose and objectives of each of the programs within the division to activating the strategic plan through assessment of desired learning outcomes.  In response to questions, Dr. Mayhew pointed out that in Student Affairs the learning outcomes drive the strategic plan, eliminating the need for separate progress measures or strategies.  Diversity goals are also dealt with by expected learning outcomes.

The Council engaged in discussion about features of Student Affairs' approach that could be transferable to other divisions and about the advantages of hearing from other divisions about their planning processes.  Some ideas expressed included these:  division plans need to feed results to the university plan with a common understanding of what measurements are used; communication is enhanced by a wide understanding of what each division plan looks like and how it operates; in combination, divisions must collectively address every university goal and progress measure; and a loose common framework of some kind is desirable.

After extended discussion about the purpose and content of divisional strategic planning presentations to the Council, Provost Hosier asked Dr. Tyndall, Ms. Castellino, Dr. Mayhew, and Dr. Spackman to put together a discussion for a future Council meeting that focuses on this issue.

The meeting was adjourned at 5:06 pm.

Future Meetings  (All meetings in AL 215)

Monday

Jan. 30, 2006

3:30-5:00 pm

Monday

Feb. 27, 2006

3:30-5:00 pm

Thursday

Mar. 23, 2006

3:30-5:00 pm

Wednesday

Apr. 19, 2006

3:30-5:00 pm

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Last Updated: January 17, 2006



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