This policy applies to all university departments and activities.  However, not all university employees are eligible for travel advances, as noted below.

 

The university reimburses travel expenses in accordance with the regulations of the University travel policies.  In order that personal funds will not be required, the university offers American Express travelers cards to qualified UNCW employees in lieu of travel advances. Travel advances will not be provided to non-state employees. Travel advances will be issued only in the following situations:

1. Traveler is not eligible for an American Express travel card.
2. Traveler has lost his/her card, and the replacement card has not yet been received.
3. Traveler has applied for, but has not yet received, a card.
4. Adequate lodging cannot be reasonably obtained by using the American Express card.
5. Team/Student Group Travel.
6. Other exceptions as approved in advance by the Comptroller. (A written statement should accompany the check request.)

If any of the above criteria are met, advances may be obtained for authorized travel via check request. The travel advance should not necessarily represent the total cost of the trip. Travel advances are limited to 90% of estimated out-of-pocket costs paid for by the traveler which are reimbursable by the state. Items eligible to be included on the advance request include meals and lodging.