To provide guidelines for the university policy for the American Express Corporate Card Program.

Scope

General Statement

In order that personal funds will not be required for official university travel, the university offers American Express Corporate Cards to qualified UNCW employees. American Express Corporate Cards are to be used only for authorized university travel by the card holder.  Non-travel charges or failure to pay on account will result in the card being revoked.

Participation

Participation in the American Express Corporate Card Program is voluntary. Participation eligibility is limited to the following employee groups:

1. Full-time faculty employees classified as instructors or above.
2. Full-time staff employees whose job classification is grade 65 or above.
3. Other frequent travelers, as authorized by the Comptroller.

Charges/Bills

Each card holder is responsible for all charges incurred on his/her American Express Card (unless reported as stolen or lost). Monthly statements will be sent from American Express for all items charged to your Corporate Card account. Monthly bills are payable in full to American Express upon receipt. Failure to make timely payment of billed charges may result in recall of the Corporate Card, and the card holder agrees to surrender the card upon request of the university or American Express.

Termination of Employment

If employment is terminated, the cardholder must surrender the card to the Travel Department prior to exiting the university. The card should not be sent through university mail.

Features of the Corporate Card Program

1. No annual membership fee.
2. No preset spending limit.
3. $100,000 automatic travel accident insurance.
4. $1,250 automatic baggage insurance for carry-on baggage.
5. $500 automatic baggage insurance for checked baggage.
6. Personal check cashing privileges.

Travelers Check Dispensers

The Corporate Card does not provide access to the American Express automated travelers check dispensers located in many airports.

Travel Advances

Travel advances are usually restricted to those employees not eligible for an American Express Corporate Card. (See the policy statement in 05.178 for exceptions to this general rule.)