TutorTrac Notes for Academic Mentors
1. End the session five minutes early to give yourself adequate time to type up your notes.
2. If possible, type up your session notes immediately following the session. This way, the topics discussed will be clear in your mind, thus giving an accurate picture of the session.
3. There should be two parts to your notes:
- A generalized summary of the session. This consists of a list of LASSI topics discussed. For example, “John and I discussed information processing, selecting main ideas, time management, and test strategies during our session.” This information (and only this information) is sent to the student’s advisor.
- A more specific description of the session. Include specific academic strategies, issues or concerns, referrals, and if there is to be a follow-up session. Generally the student’s advisor will only receive the topics you discussed, but may ask for more information. For the most part, the second part of the notes is there for your reference.
An example of the two-part TutorTrac notes is found below:
(Student’s name) and I discussed note-taking, reading for comprehension, and test preparation. We worked on (his/her) reading skills, with selecting main ideas, breaking (his/her) reading into smaller sections, taking notes from the reading, and preparing self questions to see how well (he/she) is retaining the material. We also worked on better ways to prepare for a test, including a five day studying approach and ways to lower (his/her) test anxiety.
(Student’s name) is concerned with (his/her) note taking and retention of a large amount of material. This is (student’s name) first full-time semester in this rigorous program (major), and (he/she) is feeling overwhelmed. (He/She) is studious and dedicated but is having trouble keeping up with all the information. (He/she) studies in large blocks of time, so we also discussed ways to break studying into smaller sections to maximize concentration.